Division of Business and Information Management,
Bristol Community College
The purpose of this assignment is to experiment with the tabs and lists in Word. Tabs and lists are common elements in many types of documents, so they are important features to learn. You have one week to complete your work.
Tabs allow to create spaced intervals to align text on a page in sized columns. Bulleted and numbered lists provide facility to uniformly organize multiple options on a page.
Remember to save your work often.
Open a new Word document and press the Tab key. If you look at the horizontal ruler you will notice faint marks evenly spaced along the bottom of the ruler. These are the tab markers. Every time you press the Tab key, a space will be inserted to extend current text entry position to the next available tab marker.
In this exercise you will set alternative tab marker positions. Additionally, you may choose how text lines up with the tab marker.
Begin by creating a simple tabbed list. First, type the heading of your document, Telephone Directory, and press the Enter key.
Type Name, press Tab, and type Phone. Press Enter.
Type Bob, press Tab, and type Bob's phone number. Press Enter.
Repeat and include 3 more lines with some names and numbers of your own choice.
Note, that it is not possible to get text lined up by simply pressing the space bar, since the letters that make up the text in front of the spaces will be all different widths.
Make sure you click the Show/Hide paragraph ¶ icon on the toolbar. When paragraph markers are displayed, the tabs will appear as arrows.
Use your mouse to select all paragraphs with the telephone numbers that you have entered so far.
Move your mouse to the tab mark on the horizontal ruler, press mouse button down, and drag the marker to the right. The small tab indicator will appear on that position in the ruler. Notice that any text that was lined up with the first tab stop now is lined up with the new tab stop position.
TIP: if you need a precise adjustment, but the tab stop moves in step increments, hold down the Alt key when you drag the mouse.
Make sure that the Name column has enough space to accommodate both first and last names. Enter some last names to the list.
Some telephone numbers require dialing an extension, usually 3 or 4 digits. Add another tab-aligned column to the directory, and enter some extension numbers. Adjust tab position of the extension column, so that it also has the appropriate spacing.
Your document should loook like this:
Name Phone Bob 123-456-7890   Alice Goodwill 800-123-1234 ext. 567 ... ...
Normally a tab is a blank space. Using a tab leader, however, you can have this blank space filled with a line of dots, commonly known as the dot leader.
To change Tab space to the dot leader instead of a white space, select all directory entries in the document. From the Format menu select Tabs. The Tabs dialog box will appear:
Adjust dot leader settings as follows:
Bulleted lists (as well as numbered lists) are a common feature in many types of documents. Bullet lists are lists where each paragraph begins with a dot point. Numbered lists display the number to articulate the order in which the list items appear.
Add another heading at the bottom of your document: Emergency Phone Numbers.
Type an asterisk * symbol (Shift+8) and press the Tab key. When you type an asterisk and then insert a tab, Word will convert the current paragraph into a bulleted paragraph.
TIP: If this happens when you don't want a bulleted list to be created, you can Undo (Ctrl+Z) straight away to undo the automatic change.
Continue to type the list of emergency numbers, so that it looks like the following:
Select all paragraphs formatted with bullet points. Click Format menu and select Bullets and Numbering. The following dialog box will appear:
Choose one of the styles from the bullet styles. You may also create your own bullet styles by clicking the Customize button (custom bullets are not a required part of this homework).
Exit MS Word and submit your document via e-mail attachment to: